Imagine this: the renovation is finished, the money has been paid, but the contractor says painting the walls was not included in the price. Or that the deadline was only “approximate.” Confusion can arise when the parties understand the agreement differently and have not written down the important details.
Doqubit has partnered with GetaPro to help both sides document renovation agreements clearly. Once you have chosen a service provider and discussed the terms, Doqubit’s questions help organize them into a document.
How the Doqubit and GetaPro partnership improves renovation agreements
GetaPro is a platform for finding and comparing service providers, including providers of finishing, painting and plumbing work. Its “How it works” guide (in Latvian) explains posting a task, receiving quotes and choosing a provider. The parties agree the work details and payment directly with each other.
Until now, agreements about renovation work often stayed in chat messages or verbal conversations. That might seem enough at first, but later it can cause confusion. Now an important next step has been added to that process.
Once you have chosen a provider on GetaPro and agreed the work, the next step is to put those terms into writing. In Doqubit, choose the appropriate renovation document and enter the agreed details while they are still fresh and understood by both sides. Review the draft with the other party before signing.
In practice, this means:
- you do not have to start with a blank document
- questions help describe the work, payment and deadlines
- you can review the agreement in one document before signing.
Doqubit’s guided questions help organize the agreement within a prepared structure. The document depends on your answers, so check that it reflects the actual work and the terms agreed by both parties.
Why it helps to put a renovation agreement in writing
It often seems that a contract is only necessary for large and complex projects. If the job is small or the contractor seems trustworthy, a verbal agreement or chat exchange may feel sufficient. Yet even in a small renovation, details can go undiscussed or be understood differently by each side.
A written renovation agreement is not just a formality; it is a simple way to make sure from the outset that both sides understand the same thing.
A written agreement helps record what was agreed, but an oral agreement can also be binding where the law does not require a specific form. Sections 1473–1474 of Latvia’s Civil Law explain form requirements, while Section 2213 requires performance in accordance with the contract.
1. Scope of work without clear boundaries
Phrases such as "full renovation" or "plumbing work" may sound clear, but each side may understand them differently. Does the price include materials? Is demolition and debris removal included? Will the finishing be restored after the work is completed?
These questions may only surface once work is underway. Record what the price includes and excludes so both parties share the same understanding of the scope.
2. Written deadlines are easier to verify
Vague wording such as “in a couple of weeks” makes planning difficult. Record the agreed start date and time allowed for completion.
A written document makes it possible to set a start date and duration and agree on what happens if the work is delayed. This helps both sides plan their next steps and reduces stress.
3. Payment terms without misunderstandings
When is the advance payment made? At what point is the final payment due? Are payments tied to specific milestones or completed work?
If this is not clearly defined, each side may follow its own assumptions. Agree payment terms before work begins. Sections 2222–2223 of Latvia’s Civil Law govern acceptance and payment; set out any advance or stage payments in the contract. If the questionnaire has no field for your specific terms, add them to the downloaded DOCX and agree them with the other party.
4. Work acceptance and recording defects
The completion of renovation work is often just as important as the start. A renovation handover and acceptance record helps document completed work and any defects when the work is handed over to the client.
This makes it possible to:
- clearly confirm what has been completed
- record any defects that are found
- agree on deadlines for fixing them or on the next steps
Without such a document, situations can arise where it later becomes difficult to prove what exactly was done and what the parties had agreed to.
Which renovation documents Doqubit offers through the GetaPro partnership
The partnership offers documents for the initial agreement and the handover of completed work. Choose the contract according to how the price is calculated: a fixed total or a price per unit of work. The handover and acceptance record documents the completed work.
Before choosing a pricing model, agree whether materials, preparation and waste removal are included. For an estimate example and an extra-work approval checklist, see why renovations cost more than planned.
Fixed-price renovation agreement
A fixed-price renovation agreement is suitable when the scope is clearly defined and the total price can be agreed in advance. The fixed price covers the agreed scope; agree any additional work and its price separately.
The document is structured to include:
- a description of the work
- deadlines
- payment terms
- the parties’ obligations and the details of the agreement.
This helps both sides agree on the essentials from the start and avoid surprises during the work.
Unit-price renovation agreement
A unit-price renovation agreement is suitable when the exact scope cannot be fully determined in advance and payment is calculated by the quantity of work, such as square metres, hours or other units. Agree the unit rate and how quantities will be recorded; the questionnaire also lets you set an estimated or maximum total.
In this case:
- a price is set for a specific unit
- the final amount follows the agreed unit rates and actual quantities, subject to any agreed maximum
- the agreement still remains clearly structured.
This preserves flexibility while still ensuring clear terms.
Renovation handover and acceptance record
A renovation handover and acceptance record helps document completed work, quantities and defects. Where defects exist, it can record an agreed price reduction or a deadline for remedying them. The record supplements the agreement; it does not replace it.
The document makes it possible to:
- clearly confirm the completed work
- record any defects that are found
- agree on deadlines for fixing issues or on further action.
This is an important step to ensure the agreement covers not only the performance of the work, but also its final result.
Why use Doqubit to create renovation documents
An online contract template can be a useful starting point, but it needs to fit the actual work and the terms agreed by the parties. The user must decide what to change, what to add and whether anything important is missing.
Doqubit takes a different approach: it helps not only create the document, but also structure the agreement itself.
Guided process
Instead of starting with a blank document, the user is guided through a logical sequence of questions. Each step helps clarify the situation, from the type of work to payment terms and deadlines. As a result, the document is created in a structured way rather than chaotically.
Questions help gather the information you need
One challenge is knowing what information a contract needs. Doqubit’s questions help you gather and review it, while you remain responsible for checking the details of your agreement.
Create your document without registration
Start creating your document without registering an account. Answer the questions and review the draft. After completion, you can correct factual entries under the available correction terms; the original questionnaire choices cannot be changed through this process.
For broader wording changes, edit the downloaded DOCX in a compatible word processor and send the file to the other party for agreement. External edits are not automatically carried over if you regenerate the file in Doqubit. Both parties sign the final agreed version; a new file does not by itself amend an agreement already signed.
Suitable for different parties
These renovation documents are intended for an individual customer and a provider operating as a Latvian limited liability company (SIA), an individual merchant (IK) or a self-employed person. Before starting, check that the selected document suits the parties’ status and the work.
Fast and easy to understand
The process is built in clear, simple language so it can be used even without prior experience with contracts.
Fewer misunderstandings during the process
A clearly documented agreement can reduce misunderstandings and make communication easier during the work. It helps both sides focus on the project while keeping a shared record of what they agreed.
Renovation is an investment of money, time, and trust. A clearly documented agreement helps make the whole process calmer, easier to understand, and more predictable for both sides.